Administrative Assistant

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and coworkers, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include making meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel. If you have previous experience as an Administrative Assistant and familiarity within our industry, we’d like to meet you. Ultimately, a successful Administrative Assistant should ensure the efficient and smooth day-to-day operation of our office.

We’re looking for a results-driven Administrative Assistant to actively seek out and engage clients. You will provide complete and appropriate solutions for every client in order to boost top-line revenue growth and profitability.

Responsibilities

  • Answer and direct phone calls.
  • Organize and schedule appointments.
  • Write and distribute email, letters, and forms.
  • Assist in the preparation of regularly scheduled reports.
  • Develop and maintain a filing system.
  • Order office supplies and research new deals and suppliers.
  • Maintain contact lists.
  • Provide general support to clients.
  • Act as the point of contact for clients.
  • Liaise with administrative assistants to handle requests and queries from managers.
  • Present, promote, and quote products using solid arguments to existing clients.
  • Perform cost-­benefit and needs analysis of existing clients to meet their needs.
  • Establish, develop and maintain positive business and client relationships.
  • Expedite the resolution of client problems and complaints to maximize satisfaction.
  • Achieve agreed upon quote targets and outcomes within schedule.
  • Coordinate sales effort with team members and other departments.
  • Analyze the territory/market’s potential, track quotes and status reports.
  • Supply management with reports on client needs, problems, interests, and potential for new products and services.
  • Keep abreast of best practices and promotional trends.

Skills

  • Proven experience as an administrative assistant or office administrative assistant.
  • Working knowledge of office equipment, like printers.
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
  • Excellent time management skills and the ability to prioritize work.
  • Attention to detail and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Strong organizational skills with the ability to multi-task.
  • Familiarity with CRM practices along with ability to build productive business professional relationships.
  • Highly motivated and target driven with a proven track record in quoting.
  • Excellent quoting, communication, and negotiation skills.
  • Prioritizing, time management, and organizational skills.

Successful Administrative Assistant

Month Hourly Average Account & Contact Rating Merchandise Profit Quotes Datto Training Kaseya Training LinkedIn Training Microsoft Training
1 $14.50 $45 1.25% 5 1 1 2 1
2 $14.50 $50 1.50% 10 2 1
3 $14.50 $55 1.75% 15 2 1
4 $14.50 $60 2.00% 20 2 1
5 $14.50 $65 2.25% 25 2 1
6 $14.50 $70 2.50% 30 2 1
7 $14.50 $75 2.75% 35 2 1
8 $14.50 $80 3.00% 40 2 1
9 $14.50 $85 3.25% 45 2 1
10 $14.50 $90 3.50% 50 2 1
11 $14.50 $95 3.75% 55 2 1
12 $14.50 $100 4.00% 60 2 1

 

Benefits Months 3+

  • 125 Cafeteria Plan
  • 401K Retirement
  • 529 College
  • Dental
  • Disability
  • Health
  • Internet
  • IP Phone
  • Laptop
  • Life
  • Maternity / Paternity
  • Non-Compete
  • Non-Outsource
  • Prescriptions
  • Rooftop
  • Tests
  • Vision

Events, Parties, & Tournaments

  • Anniversary & Christmas Parties
  • Bags, Darts, & Shuffleboard Tournaments
  • Cedar Rapids Bowling Center, Hunters Ridge Golf, Hurling Hatchet, Kernels Baseball, & RoughRiders Hockey Events

Hours

  • 7:30 AM - 5:30 PM, Monday – Thursday
  • 7:30 AM – 11:30 AM, Friday

Paid Time Off   

  • Holidays
    • Memorial Day
    • Independence Day (Saturday = Friday, Sunday = Monday)
    • Labor Day
    • Thanksgiving Day + Friday After Thanksgiving
    • Christmas Day (Saturday = Friday, Sunday = Monday)
    • New Year's Day (Saturday = Friday, Sunday = Monday)
  • Kernels Baseball Afternoon
  • Personal (Sick, Vacation, ...) 10 Days

Hiring Checklist

  • Background Check
  • Driver's License and Vehicle
  • Education (2 Year Business, Economics, or Marketing)
  • Interviews (Office, Phone, and Teams)
  • Library Card
  • Motivation Assessment (Achievement or Affiliation)
  • Personality Assessment (Adapted I and Natural I)
  • Resume
  • Sales Assessment (Total >= Top Sales Performers)
  • WorkKeys Test (Gold or Platinum)
    • Applied Math
    • Graphic Literacy
    • Workplace Documents